You’re trying to build a living, breathing company, not some ancient, lumbering fossil. You do everything in your power to support workforce policies and HR standards that keep pace with the way your employee teams evolve. Could moving time and attendance tracking to the cloud be the next logical step toward a brighter, more productive future? Here’s what you should know.
Making an Informed Decision About Time Tracking
Business-as-usual and advanced IT are becoming increasingly intertwined. In the process, more mission-critical services and functions are making the transition to the cloud. For instance, you might already use a Slack channel to conduct remote meetings or collaborate on documents via Google Drive.
When it comes to time and attendance and other critical functions that were traditionally left to HR departments, the question isn’t whether it’s possible to move to the cloud: It’s a matter of when you should. These four benefits could sway your decision.
1. Better Time Tracking for Today’s Workforce
Part of the reason behind the cloud’s meteoric rise among the business community is the fact that it’s location-agnostic. In other words, you can use it no matter where you are. This makes it the perfect complement to changing workforces.
The portion of the modern U.S. workforce that telecommutes on a regular basis increased by 115 percent from 2005 to 2017. This growth rate was a full order of magnitude larger than other workforce segments, and it didn’t even include people who were self-employed. In short, more companies are moving towards distributed workforce models that let them retain unprecedented flexibility and executive latitude.
Even if you aren’t currently diversifying your workforce with telecommuters, having the power to do so could prove critical to your business model. If you want to provide competitive employment offers and stay agile, accommodating remote workers with accurate, track-from-anywhere cloud tools might be the key.
2. Time Management Takes Less Time
You don’t have to run a company with international offices or roving employees to benefit from cloud-based time and labor solutions. One of the nice things about cloud applications is that they provide uniform interfaces that cater to collaboration. This makes it much easier to establish consistent corporate standards as you expand.
No matter whether you’re selling garments in a retail center or creating them on a factory floor, business processes take time. Cloud apps help you make the most of this limited resource by ensuring that any authorized stakeholder, such as a manager or team leader, can access attendance records and review performance easily without diverting their focus from more pressing tasks.
3. Uniform Attendance Systems Keep Everyone on the Same Page
Many companies that track employee attendance depend on a hodgepodge of solutions such as badges, swipe terminals and touch-tone telephone systems. As a business leader, it’s important to realize that these are just data collection tools. To be truly useful, they must feed the information they gather into a unified system.
Web-Based Workforce Management and attendance apps ensure that no matter where the data is coming from, you can collect, analyze and learn from it consistently. Since these software backends function the same way no matter whether you’re accessing them via a computer or mobile device, it’s much easier to make informed decisions on the fly. It’s also easier to motivate employees to hold themselves accountable when they can easily access their attendance histories from their own devices.
4. More Useful Data for You
Whether you’re aware of it or not, your employees are generating an army of data each time they clock in and out. Making sense of all this information can be incredibly difficult. It’s even harder when you consider the fact that knowing when someone showed up and left is just the beginning: With more than one-quarter of people’s time at work going to waste, you need more fine-grained revelations.
Time and attendance software that uses the cloud benefits from the fact that web-based viewing tools, like browsers and app portals, are already highly visual. Instead of struggling to glean fleeting insights from indecipherable spreadsheets, you can plot job costing factors on descriptive graphs, instantly generate sharable reports and experiment with different rate-tracking strategies before implementing payroll changes. You also gain the power to create your own employee classifications, pay rules, corporate accrual requirements and performance incentivization programs.
Will the Cloud Redefine Your Workforce Tracking Practices?
Moving to the cloud isn’t a guaranteed solution for every challenge associated with running a company. When it comes to employee time and attendance, however, the potential benefits are clear. Learn more about how your current workforce tracking solutions might be falling short and how moving to the cloud could benefit your organization by checking out Acrotime Time and Labor.