Employers use a wide variety of means to track employee hours, but some methods may be better than others. Handwritten time sheets and electronic spreadsheets represent wasted payroll processing time and clerical errors potentially leading to incorrect paychecks.
In the digital world, not all employees are physically present at an office when they are working, but many employers are also loathe to just allow employees to report whatever hours they choose to, either. Cloud-based time-tracking offers the kind of flexibility the modern workforce requires.
Here are four reasons to consider trading in your current time-tracking method and upgrading to cloud based employee tracking.
1. Helps you manage a mobile workforce
More and more businesses are moving toward using a remote workforce. Sometimes this is in the form of employees who work from home, and sometimes this is in the form of teams of independent contractors working on specific tasks or projects. Fewer and fewer business, however, have a stable workforce that comes into the office at a set time and leaves at a set time every day.
Non-traditional work environments require non-traditional time tracking solutions. Trying to manage hours for such a diverse pool of workers requires much more robust software — like cloud-based tracking. In addition, modern time-tracking solutions allow employees to move smoothly and efficiently between contract work and full-time work, from location to location and even from global office to global office without missing a beat or a paycheck.
2. Can be integrated with other business systems to create greater efficiency
Cloud-based time tracking can be integrated with other systems to provide a better handle on the bigger picture of organizational operations, not to mention integrate a variety of financial data. Almost all businesses have peak and lull times, not to mention sudden, unexpected issues like a cold or flu epidemic. Cloud-based time tracking systems allow you to see how many employees you had working or have scheduled to work during these times, or investigate why half your workforce suddenly went missing. Cloud-based time tracking, when integrated with other data management systems, can actually help you see the direct fiscal impact that a wide variety of personnel variables have on your business. This can help you make critical decisions to better to better manage resources and your company bottom line.
3. Helps employees manage their own time better
Cloud-based time tracking allows employees to get a better picture of the demands of peak and lull times and to help make adjustments accordingly. This can cut down significantly on the juggling that busy managers have to do to keep businesses staffed and running at peak capacity. Cloud-based tracking can also help employees better communicate and coordinate with each other to solve scheduling issues before they become the problem of management.
The smoother a business runs, the more each and every employee plays a specific role or function. Sometimes, the importance of their role or function may not even be noticed until they are suddenly missing. Needless to say, employees don’t know in advance when they are going to be sick or need an emergency day off. In many cases, the people that are most affected by an employee missing a day may not even recognize in advance the effect a missing employee may have. Cloud-based tracking allows a broader pool of people to cover for and make adjustments for the missing employee to keep things running more smoothly and efficiently until they return.
4. Helps better track benefits
Employees can see at a glance how many sick days they have used or how many vacation days they have remaining. HR staff can quickly access records to determine who is in line for raises or promotions, so employees don’t have to have difficult conversations with bosses. In addition, cloud-based tracking can also offer employees themselves a better glimpse of how their time is being spent, which give them a greater ability to budget their time for maximum efficiency and vastly improve performance. When employees can better manage their own performance, this also helps managers and supervisors with an often-difficult task. Cloud-based tracking also gives upper level managers a better ability to evaluate employee performance independent of potential biases from direct supervisors.
Modern time-tracking software, like AcroTime, is efficient and robust, offering a much clearer picture of real-time resources and how they relate to other materials and resources. Modern time-tracking software doesn’t just help you manage your workforce better, it also helps you better manage your entire business.